Chief of Staff to CEO

About Stimulus Technologies

Stimulus Technologies is a fast-growing, founder-led technology company with 30 years of operating history. We provide technology, cybersecurity, broadband, VoIP, and infrastructure services to businesses and communities across multiple markets.

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We are entering a major growth phase, including a 5,000-mile fiber expansion, capital raise activity, future acquisitions, and the continued development of a public-company-level operating model

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We are looking for a senior Chief of Staff to the CEO who can help increase executive effectiveness, improve follow-through, coordinate strategic initiatives, and keep important priorities moving across the compan

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y.

This is not a traditional Executive Assistant role. This is a senior executive support and coordination position for someone who can operate with strong judgment, high discretion, business maturity, and the ability to represent the CEO’s priorities in meetings, projects, and follow-

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up.

About the 

RoleThe Chief of Staff to the CEO will work directly with the CEO to manage executive communication, meeting preparation, follow-up, project coordination, vendor coordination, and cross-functional accountabil

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ity.

The right person will help the CEO stay focused on the highest-value priorities while ensuring that communication, decisions, action items, and strategic initiatives do not fall through the cr

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acks.

This role requires someone who is highly organized, proactive, analytical, discreet, direct, and able to operate in a fast-moving founder-led company. The Chief of Staff will not be a people manager, but will coordinate closely with leaders, vendors, project stakeholders, and internal teams to advance CEO prior

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ities.

What You 

• Will DoOwn and manage the CEO’s calendar, inbox, meeting preparation, and follow-up p
• rocess.Establish and maintain a daily CEO briefing process of 15 minutes o
• r less.Lead a weekly CEO coordination meeting of 30–60 minutes to review priorities, upcoming decisions, project status, risks, communications, and follow-up
•  items.Prepare the CEO for key meetings by organizing agendas, background information, documents, decisions needed, and expected ou
• tcomes.Attend project implementation meetings, vendor meetings, and CEO prep/debrief me
• etings.Attend meetings on behalf of the CEO when the CEO is traveling, unavailable, or intentionally stepping out of the meetin
• g flow.Lead meetings when appropriate, represent the CEO’s priorities, capture decisions and action items, and brief the CEO aft
• erward.Follow up with leaders, vendors, and stakeholders to ensure commitments are tracked and com
• pleted.Coordinate CEO-assigned projects, especially those involving implementation follow-through, process improvement, vendor coordination, leadership coordination, and cross-functional accounta
• bility.Help clarify project owners, timelines, dependencies, risks, decision points, and next
•  steps.Improve systems for meeting notes, decision tracking, action items, project visibility, and executive follow-t
• hrough.Support strategic company initiatives, including major fiber expansion activity, capital raise coordination, future acquisition preparation, process improvement, and public-company-level operating disc
• ipline.Work closely with the executive and leadership teams while remaining primarily accountable to t
• he CEO.Protect the CEO’s time by helping determine which meetings require CEO involvement and which can be delegated, summarized, or handled through fol
• low-up.Help train the CEO on how to work effectively with a Chief of Staff, including what to delegate, how to structure communication, and how to use the role to create le

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verage.

What Success Lo

oks LikeWithin the first 90 days, success in this rol

• e means:The CEO’s calendar and inbox are under 
• control.A daily CEO briefing rhythm is established and
•  useful.A weekly CEO coordination meeting is operating effe
• ctively.Meeting notes, action items, follow-ups, owners, and deadlines are consistently 
• tracked.The CEO is better prepared for meetings and better briefed after m
• eetings.Project and vendor follow-up is more visible and or
• ganized.Leadership follow-up items are no longer falling through the
•  cracks.The CEO is removed from certain meetings without losing vis
• ibility.The Chief of Staff has built trust through discretion, judgment, organization, and complete follow-

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through.

Over the first year, this role should materially increase the CEO’s effectiveness by improving executive communication flow, strengthening follow-through, reducing unnecessary meeting load, and supporting major strategic initiatives across the

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 company.

What We Are L

• ooking For7+ years of experience working directly with a CEO, founder, owner, president, or senior executive in a fast-moving org
• anization.Experience managing executive communication, calendars, meeting preparation, meeting follow-up, project coordination, and cross-functional accou
• ntability.Strong written and verbal communicati
• on skills.High degree of discretion and proven ability to handle confidential executive-level in
• formation.Ability to operate with limited direction, anticipate needs, and follow through c
• ompletely.Strong organizational skills and attention 
• to detail.Ability to work with senior leaders, vendors, project stakeholders, and inter
• nal teams.Experience coordinating projects, implementations, process improvements, vendor activity, or executive in
• itiatives.Strong technology capability and comfort working with modern busines
• s systems.Experience with Microsoft 365, Teams, Outlook, Excel, PowerPoint, project management tools, documentation tools, and dashboard/report
• ing tools.Ability to use technology, AI tools, and modern software platforms to improve workflows, documentation, reporting, communication, and process 

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execution.

Preferred Qua

• lificationsPrior experience as a Chief of Staff, Executive Business Partner, senior Executive Assistant, operations manager, project manager, or similar executive lev
• erage role.Experience working in a founder-led or owner-l
• ed company.Experience in a technology-related industry such as IT services, MSP, telecom, broadband, SaaS, software, cybersecurity, or technology-enabled professiona
• l services.Experience supporting capital raise activity, acquisitions, board/investor communications, vendor implementations, or high-growth operational i
• nitiatives.Bachelor’s degree in business, communications, management, operations, technology, or a related field
•  preferred.Master’s degree, MBA, or equivalent business/executive experience strongly
•  preferred.High-level software implementation knowledge is a plus, but no

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t required.

T

he Right FitYou may be a strong fit for this role

•  if you are:Extremel
• y organized.Se
• lf-motivatedA f
• ast learner.Strong on fo
• llow-throughDirect and assertive without being
•  aggressive.Comfortable working closely with a 
• founder/CEO.Able to handl
• e ambiguity.Able to communicate clearly in writing a
• nd verbally.Able to keep the CEO informed without creating more work 
• for the CEO.Comfortable working in a company that is growing, evolving, and building more sophistica

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ted systems.

You are not likely to be a fit if you need repeated direction, struggle with ambiguity, are too passive, communicate poorly, create friction through poor communication style, overstep authority, or are uncomfortable working with sensitive executive-level

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 information.

C

onfidentialityThis role requires executive-level confidentiality a

nd discretion.The Chief of Staff will have access to sensitive C-suite information, including company strategy, leadership matters, financial information, personnel issues, vendor discussions, investor and capital raise discussions, acquisition activity, legal matters, and other confidential CEO-level c

ommunications.A background check and confidentiality agreement/NDA

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 are required.

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Company ValuesStimulus Technologies operates according to the followi

ng core values

:Driven to GrowSee a Ne

ed, Fill a Nee

dElevate OthersEx

treme OwnershipCe

lebrate SuccessThe right candidate will demonstrate these values through judgment, communication, ownership, follow-through, and how they work with the CEO an

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d broade

r team.

Benefits

Health

 insurance401

(k)Paid time offProfessi

onal developmentRemote-first 

work arrangementGr

owth opportunityDir

ect CEO exposureInvolvement in major strategic com

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pany initiatives

Applic

ation RequirementIn addition to submitting your resume, please answer the following question in 3

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00 words or less:

How have you helped a founder/CEO reduce meeting load, improve follow-through, and stay informed without creating more

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 work for the CEO?

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Applications without this response ma

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y not be considered.

Stimulus Technologies is an equal opportunity employer. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Management reserves the right to amend and change responsibilities to meet business and organizationa

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l needs as necessary.