Chief of Staff / Executive Assistant

Job Description:

Chief of Staff / Executive Assistant  

Medical Ventures LLC  

Nashville, TN | Full-Time | In-Person  

Location: Nashville, TN  

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Role Overview  

Medical Ventures is seeking a highly capable Chief of Staff / Executive Assistant to partner closely with executive leadership and help drive alignment, execution, and organizational momentum.

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This is not a traditional Executive Assistant role. It is a hybrid position designed to flex based on the strengths of the individual hired. The role blends high-level executive support with operational leadership, strategic project ownership, and cross-functional coordination.

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This individual will serve as a force multiplier for leadership — helping translate priorities into action, keeping initiatives moving, and ensuring the organization operates efficiently. Depending on experience, this role may lean more toward Chief of Staff-level ownership or begin with executional support with a clear growth trajectory.

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This is an ideal opportunity for someone who wants exposure to executive decision-making, enjoys solving problems, and thrives in a fast-moving, entrepreneurial environment.

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What Makes This Role Unique  

• Hybrid Chief of Staff + Executive Assistant structure  

• Scope designed to scale based on candidate strength  

• Direct partnership with executive leadership  

• Mix of strategic thinking and hands-on execution  

• Exposure to high-impact initiatives and company priorities  

• Opportunity to grow into expanded leadership responsibility  

• Central role in driving alignment and execution across the organization  

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Responsibilities  

Executive Partnership & Strategic Support  

• Partner closely with executive leadership to manage priorities and initiatives  

• Help translate strategic goals into actionable plans and track execution  

• Prepare presentations, briefing materials, and executive communications  

• Build meeting agendas, track action items, and drive follow-up  

• Anticipate needs and proactively remove obstacles for leadership  

• Support organizational planning and leadership cadence  

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Depending on experience, this may evolve to include:

• Owning cross-functional initiatives  

• Acting as a liaison between leadership and teams  

• Driving strategic projects from concept to execution  

• Supporting decision-making through research and analysis  

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Executive Support & Coordination  

• Manage complex calendars, scheduling, and executive priorities  

• Coordinate internal and external meetings across stakeholders  

• Plan travel, itineraries, and logistics  

• Prepare reports, presentations, and key documents  

• Track deliverables and ensure follow-through across initiatives  

• Handle sensitive and confidential information with discretion  

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Operational & Organizational Execution  

• Help oversee day-to-day office operations and administrative coordination  

• Support cross-functional initiatives and ensure timelines are met  

• Improve processes, communication, and organizational efficiency  

• Assist with internal communication and leadership alignment  

• Help maintain structure around priorities and ongoing initiatives  

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Culture & Events  

• Support company meetings, offsites, and leadership events  

• Help foster a positive and engaging office environment  

• Coordinate team events, celebrations, and internal initiatives  

• Assist with employee experience and organizational communication  

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Qualifications  

We are flexible on background and experience, and the role will be scaled based on the candidate.

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Core Qualifications:

• Minimum 3 years’ experience as an Executive Assistant, Chief of Staff, Operations, or similar role  

• Strong organizational, communication, and prioritization skills  

• Ability to manage multiple priorities in a fast-paced environment  

• Professional, proactive, and highly detailed-oriented  

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Preferred Qualifications:

• Experience supporting executive leadership  

• Project, operations, or cross-functional experience  

• Experience in a high-growth or entrepreneurial environment