Chief of Staff

Position: Chief of Staff

Location: Pennsylvania Plaza, NY (10119)

Industry: Financial Services

​

Summary:

Our client is seeking an experienced Chief of Staff / Administrative Manager to manage and lead a team of personal assistants to the Chief Executive Officer of a successful financial services firm. The purpose of the role is to streamline the CEO’s personal and professional life, requiring the candidate to possess strong business judgment, excellent verbal/written communication skills, and a high level of professionalism and discretion at all times. In addition, the candidate must be a highly organized self-starter who can anticipate the needs of the CEO & take initiative to solve problems independently.  

​

As the main hub of support operations, this individual will act as the “barometer” to ensure efficiency and productivity of the team. The ideal candidate should have a “no task is too small” mindset and a positive attitude at all times to ensure the team of assistants is motivated for success. 

​

Responsibility:

• Manage the CEO’s team of personal assistants; train and onboard new team members.
• Exercise sound judgment and discretion in handling confidential and sensitive information.
• Create, assign and manage projects for team members, as well as oversee their daily workload.
• Heavy day-to-day management of personal and professional calendars; appointment scheduling, coordination and confirmation of all logistics, communication with all household and office staff to maintain cohesive schedules.
• Disseminate correspondence (mail and email) and information to appropriate team and business members.
• Arrange domestic and international flights, car services, dinner reservations, personalized packing lists, events and social itineraries.
• Manage residence and office space; execute purchasing and stocking of the kitchen, household, toiletry and back-stock needs.
• Engage in ad-hoc projects which may require thorough and complex research.

​

Requirements:

• Bachelor’s Degree required.
• Must be able to provide SAT and/or ACT scores.
• Strong preference for personal assistants with at least five years’ experience providing high-level executive support.
• Highly resourceful team player with ability to also be extremely effective working independently.
• Strong sense of leadership with keen emotional intelligence and ability to motivate others.