Executive Assistant - Remote (EU or US)

Job Description:

I'm Nina Bajkovic — a Counsellor and psychotherapist under su. building a personal brand and product ecosystem alongside my private practice, anchored by a transformation program rooted in Transactional Analysis and trauma-informed work.

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I'm hiring one Executive Assistant to hold the operational center of that business while I write the program and see clients.

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What you'd own

• Inbox, calendar, and travel — actively run, not just managed
• Project tracking across contractors (a high-end brand developer is already engaged; more will follow)
• Meeting prep: briefings, research, context pulled and summarized before every call
• SOPs and light ops — capture how I work, codify it, make it repeatable
• Invoice and vendor coordination with my bookkeeper
• The AI layer of my operation: Claude projects, custom GPTs, Zapier/Make workflows, transcription pipelines
• First-draft replies in my voice, AI-assisted, reviewed before sending

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What I'm looking for

You use AI as core infrastructure. Day one, you can:

• Use Claude and ChatGPT fluently for drafting, research, analysis, summarization — iterating on prompts, not accepting first outputs
• Build Claude projects, custom GPTs, or equivalent structured workflows
• Wire AI into ops with Zapier, Make, or n8n. You've built at least one multi-step workflow that runs in a real business
• Work with meeting AI and transcription tools (Fathom, Granola, Fireflies, or similar)

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Beyond the tools:

• You've held roles where the outcome was yours, not just the task
• You write well — emails sound like a person, not a template
• You hold confidentiality as a given
• You have taste. You notice when something's off and fix it before being asked
• You can sit in ambiguity, ask the right questions, and move forward

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Out of scope, permanently

My clinical practice. Session scheduling, client inquiries, supervision bookings — none of it touches this role.

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How we'll work

Fully remote. EU or US time zones. Real-time overlap for meetings, async for everything else. Start within a month of signing.

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To apply:  

https://tally.so/r/obV2ZV  

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I read every application personally.

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— Nina