Chief of Staff

Company Description

Helm AI builds a flight simulator for strategic decision making, enabling organizations to model complex, population-scale human behavior. Its agentic simulations show how customer decisions, corporate responses, and regulatory shifts propagate across networks and trigger cascading reactions. By capturing these chain reactions, Helm AI helps leaders anticipate outcomes and test strategies before executing them in the real world. This environment offers candidates the opportunity to work at the intersection of AI, systems thinking, and high-impact business decisions. Team members collaborate in a fast-moving setting focused on rigorous analysis and practical applications of advanced simulation technology.

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Role Description

The Chief of Staff is a full-time, on-site role based in Bellevue, WA, supporting the executive team in driving strategic initiatives and operational excellence across Helm AI. This role will manage and prioritize the CEO’s agenda, prepare briefings, and ensure effective follow-through on decisions, meetings, and key commitments. The Chief of Staff will coordinate cross-functional projects, align teams around company objectives, and create systems for tracking progress on goals, OKRs, and major launches. Day-to-day work includes synthesizing complex information into clear documents and presentations, supporting fundraising and investor relations materials, and helping shape internal and external communications. The person in this role will also refine operating rhythms (planning cycles, leadership meetings, dashboards), identify bottlenecks, and implement scalable processes that enable the company to grow efficiently.

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Qualifications

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• Strategic and analytical skills: Ability to structure ambiguous problems, perform data-driven analysis, and synthesize insights into clear recommendations for senior leadership.
• Operational excellence: Experience designing and improving processes, managing cross-functional projects, and building systems to track and deliver against company goals.
• Communication and storytelling: Exceptional written and verbal communication skills, including creating executive-ready presentations, memos, and concise summaries of complex topics.
• Stakeholder management: Proven ability to build trust, influence without formal authority, and collaborate effectively with executives, technical teams, and external partners.
• Leadership and judgment: Strong decision-making skills, high integrity, discretion with sensitive information, and comfort operating in a fast-paced, evolving environment.
• Technical and business fluency: Familiarity with AI, software, or data-driven products, and the ability to quickly understand Helm AI’s technology and market; experience in strategy, consulting, operations, or a similar role is highly beneficial.
• Background: Bachelor’s degree or equivalent practical experience; prior experience as a Chief of Staff, strategy/operations leader, or in management consulting, investment banking, or high-growth startups is a plus.