Chief of Staff

Chief of Staff - Scaling Advertising Firm - Onsite in Los Angeles

The Chief of Staff will play a critical role in supporting the leadership team by managing executive operations, driving key projects, and ensuring the smooth day-to-day functioning of the business. This position will manage the CEO's priorities, oversee cross-functional initiatives, and act as the connective tissue between leadership and the broader organization. The Chief of Staff will act as a trusted right hand to senior leadership, translating strategy into action, keeping projects on track, and ensuring nothing falls through the cracks.

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This is a role with significant room to grow. We're looking for someone who can excel in the day-to-day execution today, while building the strategic and operational judgment to take on a broader Strategy & Operations mandate as the company scales - with increasing ownership over financial planning, organizational design, and long-term strategic initiatives over time.

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Key Responsibilities:

Executive Support & Operations  

• Manage the CEO's calendar, priorities, and daily operations, ensuring time and attention are focused on what matters most  
• Prepare briefing materials, presentations, and communications on behalf of leadership  
• Act as a gatekeeper and air-traffic controller across competing priorities, escalating what needs attention and handling what doesn't  
• Develop and implement scalable systems and practices to support business growth and ensure consistent operations as the company scales  

Project Management  

• Own the successful execution of cross-functional projects, ensuring timelines, deliverables, and resources are managed efficiently  
• Develop and maintain detailed project plans, tracking progress and proactively resolving obstacles  
• Coordinate across departments to keep initiatives moving and ensure alignment with business objectives  
• Build lightweight systems and processes that keep the team organized without adding unnecessary bureaucracy  

Strategic Execution  

• Work closely with the executive team to translate strategic priorities into clear, actionable plans  
• Track progress against company goals and flag risks or misalignment early  
• Provide leadership support in decision-making by synthesizing information and surfacing key considerations  
• Represent the CEO/leadership team in select meetings and follow up to ensure action items are completed  

Stakeholder Communication  

• Serve as a communication bridge between departments, senior leadership, and external stakeholders  
• Provide regular updates on key operational and strategic initiatives to the executive team  
• Facilitate internal meetings and strategic discussions, ensuring clear agendas, notes, and follow-through  
• Draft and manage internal communications on behalf of leadership  

Cross-Functional Coordination & Growth Path  

• Partner with finance, HR, and other departments to ensure alignment on key initiatives  
• Analyze business processes and recommend improvements to workflows and operations  
• As the role evolves, take on increasing responsibility across financial planning, organizational development, and long-term strategic planning  
• Help shape the operational backbone of the company as it scales, with a path toward a broader Strategy & Operations or COO-track role  

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Qualifications:

• Bachelor's degree in Business Administration or a related field  
• 5+ years of experience as an Executive Assistant, Chief of Staff, Business/Project Manager, or similar role supporting senior leadership  
• Strong project management skills with a demonstrated ability to manage multiple initiatives simultaneously and drive them to completion  
• Experience working directly with C-suite or senior executives in a fast-paced, growth-oriented environment  
• Excellent written and verbal communication skills, with the ability to synthesize information clearly for leadership  
• Highly organized, detail-oriented, and able to anticipate needs before they arise  
• Discretion and sound judgment when handling sensitive or confidential information  
• Comfortable operating with ambiguity and shifting priorities in a scaling business  
• Intellectual curiosity and a desire to grow into a broader strategy/operations role over time  
• High proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools  

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What This Role Offers:

• A high-visibility seat next to leadership with real influence over how the company scales  
• A defined growth path from executive support and project management into strategy and operations leadership  
• The opportunity to shape systems and processes as the company grows, rather than inheriting rigid structure  

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Working Conditions:

• Full-time position based in Los Angeles  
• Occasional travel may be required  

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Please submit a resume to be considered.