Office of the CEO - Executive Services Specialist

We are a dynamic portfolio of companies dedicated to advancing health, wellness, and longevity. Led by #1 New York Times Bestselling Author Dr. Peter Attia, we are redefining modern healthcare with a focus on Medicine 3.0—an approach that blends cutting-edge science with proactive, personalized care.

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Early Medical is a pioneering virtual (telemedicine) practice specializing in longevity and healthspan optimization. We take a rigorous, science-driven, and precision-based approach, utilizing interventions in nutrition, exercise physiology, sleep optimization, and emotional resilience to help patients live longer and better. Early Medical is part of a broader ecosystem of ventures driven by Peter Attia, including The Drive, a widely recognized podcast dedicated to deep-diving into the science of longevity, and Early, a transformative digital health platform designed to guide individuals through their personalized health journey.

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Our team is a high-caliber, mission-driven group of professionals who are deeply passionate about progressive learning and continuous innovation. We operate with autonomy, collaboration, and intellectual rigor, valuing curiosity and evidence-based decision-making. We are a fully remote company, spanning the U.S., united by a commitment to pushing the boundaries of what’s possible in health and longevity. We are not just passionate about what we do—we are obsessed with excellence. Our standards are high because our work changes lives.

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Join us as we introduce Medicine 3.0 to the world.

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About The Role

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The Office of the CEO functions as the design engine of the organization to reduce the cognitive load of the CEO —providing day-to-day oversight, organization, and prioritization across the CEO’s calendar, meetings, travel, task list, and strategic priorities spanning nine businesses. We maintain clarity and continuity across the portfolio and create the capacity that allows the CEO to multiply his impact and partner effectively with business line leaders.

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This role sits within the Office of the CEO, a five-person inner circle that enables speed, precision, and excellence at the highest level. We are expanding our administrative team with a specialist focused on world-class travel logistics, personal coordination, and high-stakes execution. We are looking for a teammate who thrives in complexity, anticipates needs before they surface, and executes with calm authority. Our CEO operates at an exceptional pace across nine distinct businesses. If you take pride in being indispensable, deeply trusted, and relentlessly excellent, you will feel at home here. We operate with the professionalism, judgment, and rigor of a senior executive office.

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We expect this role to be in Austin, TX.

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THE CURRENT TEAM

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Senior Manager of Executive Operations

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The Senior Manager of Executive Operations manages the CEO’s day-to-day operating rhythm. This role designs and maintains calendar structure, oversees meeting scheduling and preparation, ensures disciplined follow-through on meeting outcomes, and maintains clear task ownership to keep priorities sequenced and execution aligned with meeting attendees.

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COO 

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The COO oversees the strategic direction of the CEO’s vision across the full portfolio of businesses and is accountable for the financial performance and operational execution of each entity. This role sets enterprise-level priorities, ensures alignment across business lines and the CEO’s family office, and drives the systems, leadership, and accountability required for long-term success.

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Chief of Staff to the COO

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The Chief of Staff serves as the connective tissue of the organization—designing the platforms, reporting, and operating mechanisms that keep the COO and CEO aligned and moving forward. This role requires deep fluency in the details of each business and close connectivity with senior leaders. From this vantage point, the Chief of Staff ensures clarity, coordination, and accountability across the portfolio and drives strategic projects and high-risk initiatives.

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Executive Operations Coordinator

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The Executive Operations Associate is focused on multiplying the strategic time of the COO and Chief of Staff by owning inbox and email management, meeting scheduling, digital organization, bill payment, and project-related administrative support. This role ensures that leadership workflows are clean, organized, and dependable—maintaining disciplined systems, timely follow-through, and strong administrative hygiene so senior leaders can stay focused on priorities that matter most.

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TEAM COVERAGE & OPERATING RHYTHM

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The Office of the CEO is designed for continuity and resilience. Work is absorbed across a seven-day operating rhythm through shared coverage, clear ownership, and disciplined handoffs. This structure enables consistent, high-quality executive support without relying on constant availability from any one individual.

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The team operates with a strong in-person cadence in Austin, meeting regularly at the office and the executive residence, and can accommodate the CEO on day trips as needed to remain organized, aligned, and ahead of upcoming priorities. This role is expected to participate in daily check-in and check-out calls, which anchor the team’s communication, ensure smooth handoffs, and maintain shared situational awareness across business and personal domains.

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SCOPE, JUDGMENT & MATURITY

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While we maintain close connectivity with family office staff and lifestyle support functions, this role requires comfort and fluency moving seamlessly between professional and personal domains. The Office of the CEO operates as a unified team, ensuring the CEO has a single, integrated point of coordination rather than fragmented or siloed communication.

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By holding both business and personal context simultaneously, the team is able to anticipate downstream impacts, maintain continuity, and provide a complete view of priorities at all times. We are seeking a seasoned professional who brings maturity to written communication, brand representation, and emotional regulation. This can be a demanding role, and we always operate as a team first—addressing friction internally, resolving issues constructively, and protecting the CEO from unnecessary noise or drama.

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What You’ll Do

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(40%) Travel Planning & Logistics

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• Under the guidance and approval of the Senior Manager of Executive Operations, own end-to-end travel planning—from initial intent through arrival, execution, and return. Coordinate complex domestic and international travel with precision, ensuring every movement is intentional, efficient, and aligned with the CEO’s priorities.
•  Design and maintain comprehensive itineraries that account for every minute of the CEO’s time, including flights, ground transportation, lodging, meeting transitions, buffers, and recovery windows. Ensure all travel materials are accurate, accessible, and organized at all times.
• Maintain active oversight while the CEO is in transit, remaining in contact as needed to monitor real-time changes, disruptions, or opportunities to optimize schedule and flow. Anticipate issues before they surface and execute contingency plans seamlessly.
• Maintain a living database of travel intelligence and preferences—curating trusted restaurants, venues, routes, and city-specific need-to-knows, and capturing post-travel feedback to continuously refine future itineraries.
• Manage the full travel experience and ambiance, not just the schedule. This includes hotel selection and loyalty optimization, room and amenity preferences, gym access and hours, pool specifications, spa availability, privacy considerations, and other details that shape comfort, recovery, and productivity while traveling.
• Demonstrate fluency across commercial, charter, and international travel. Manage all travel documentation, including passports, visas, entry requirements, health documentation, currency considerations, and local regulations. Maintain up-to-date emergency contacts, insurance coverage, and contingency protocols.
• Operate with discretion, foresight, and judgment—ensuring the CEO arrives informed, prepared, and fully supported, without friction, surprises, or wasted time.

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(35%) Personal Task & High-Risk Project Management

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• Own and execute a continually evolving list of personal tasks and errands that fall outside the scope of household or property management. Identify, prioritize, and close personal to-dos with efficiency, discretion, and sound judgment.
• Responsibilities span a wide range—from coordinating hobby-related needs and repairs to managing medical appointments, digital subscriptions, personal shopping, and time-sensitive pickups. Tasks vary in complexity and urgency, requiring comfort with constant context switching.
• Manage high-risk and time-sensitive projects that sit outside standard operating paths, often with incomplete information or elevated stakes. Navigate ambiguity with composure and resourcefulness, ensuring progress continues without escalation or disruption.
• Ensure consistent follow-through across tasks, priorities, and commitments by tracking details, anticipating downstream impacts, and closing loops with precision—bringing order, continuity, and confidence to complex personal workflows.

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(25%) Personal Calendar & Lifestyle Coordination

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• Under the guidance and approval of the Senior Manager of Executive Operations, coordinate personal calendar appointments and commitments, including medical and dental appointments, family events, date nights, birthdays, school activities, and other time-sensitive obligations.
• Partner closely with other members of the Office of the CEO to maintain visibility into personal and family-related events, creating a unified and switchable view of timing without fragmented communication.
• Maintain and evolve a curated database of lifestyle preferences, including preferred restaurants, venues, and experiences. Stay closely connected to the Austin dining and events scene—tracking new openings, invitations, and cultural moments—and proactively suggest experiences aligned with interests, availability, and seasonality.

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We’re Looking For Someone Who

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• Is in Austin, TX
• Makes decisions thoughtfully and independently, even without perfect information.
• Exercises sound judgment when information is incomplete and stakes are high, and knows when to act versus when to pause.
• Treats executive time as a finite resource and plans travel, schedules, and decisions with intention and foresight.
• Thinks in systems, not workarounds, and contributes to shared tools that create continuity beyond any one person.
• Moves fluidly between business and personal context while maintaining discretion, professionalism, and clarity.
• Closes loops relentlessly—tracking details, anticipating downstream impacts, and ensuring nothing quietly stalls.
• Communicates in a way that reduces friction and enables others to predict what happens next.
• Remains emotionally steady under pressure and resolves frustration internally rather than escalating noise.
• Is resourceful by default—researching, testing, and refining solutions without waiting for perfect direction.
• Understands that comfort, recovery, and experience materially affect performance and plans accordingly.
• Treats trust as sacred and handles sensitive information with care, restraint, and maturity.

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Expected Pay Range: $130,000 USD - $145,000 USD

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What We Offer

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• 100% employer-paid medical, vision, and dental insurance (multiple plans available).
• 100% employer-paid life insurance, short-term, and long-term disability insurance.
• Employer-sponsored HSA contributions for HDHP medical plans
• Additional HSA and FSA spending account plans for employees
• 401(k) with a 5% company match.
• Generous PTO and holiday schedule.
• Company-issued technology and work-from-home stipend.
• The opportunity to work at the forefront of health and longevity science with a team of world-class professionals dedicated to precision, mastery, and excellence.