Chief of Staff

Job Description

Qualifications

We are looking for a teammate with confidence, high attention to detail and an ability to take projects and run with them

It’s crucial that you be able to handle multiple complex tasks at once in a fast-paced startup environment; tasks will range from the “day-to-day” (calendar management, data entry, errands) to “big picture” (project management, supporting product development)

10+ years of post-college, full-time work experience as a Chief of Staff

Strong copywriting, verbal and written communication, and grammar skills

Excellent attention to detail and an ability to meet tight deadlines

Passion for all aspects of running an organization

An entrepreneurial mindset with an ability to be versatile, embrace change, and adapt

A desire to grow within the organization

Experience with Microsoft Office and/or Google Workspace

Experience and/or domain knowledge in artificial intelligence, visual computing, digital avatars

Responsibilities

Supporting the CEO and executive leadership in strategic decision-making and planning

Coordinating and engaging with internal and external stakeholders in planning and managing various projects and initiatives

Managing a complex calendar and scheduling requirements

Tracking and helping drive completion of key deliverables and following up on outstanding items

Coordinating with CEO to drive key team activities (such as staff meeting agendas, all-hands meetings, morale events, off-sites, etc.)

Acting as first point of contact for communication with the CEO (email, social media, etc.), conducting follow-ups, and surfacing important and urgent communications when necessary

Work with necessary stakeholders to prepare invoices, expense forecasts, monthly profit and loss statements

Supporting hiring and recruitment efforts to identify and communicate with qualified candidates, screening resumes and references

Collecting and compiling data and preparing reports for internal and external stakeholders