Associate Chief of Staff to Founder and CEO

New York, NY
Hybrid ✅
Full-time
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Apply before: 
May 22, 2024

About Allara:

Allara is a specialty care platform built for millions of people living with complex, hormonal and gynecologic conditions such as polycystic ovary syndrome (PCOS) and endometriosis. Allara makes expert healthcare accessible online by connecting patients with qualified medical practitioners and Registered Dietitians who have a deep understanding of hormonal and metabolic care. Allara is backed by leading investors including GV (Google Ventures).

About the Role:

We are looking for an Associate Chief of Staff to the Founder & CEO. This individual will support the CEO as a hybrid Chief of Staff/Executive Assistant, taking on a range of day to day responsibilities, while enabling the CEO to focus efforts on more strategic initiatives. This is a rotational position, expected to last 18-24 months, after which the right candidate will be supported with future growth opportunities.

The ideal candidate will have 1-2 years of experience (internships can count towards this) in a dynamic environment (preferably consulting, investment banking, or startups) and is looking for a unique opportunity to learn the details of running a high growth startup.

Key Responsibilities:

Chief of Staff Duties

  • Be a proxy for the CEO in internal and external meetings. At times, attend meetings on behalf of the CEO, tracking key takeaways and action items
  • Coordinate the CEO's outreach activities and follow up on contacts made by the CEO to cultivate ongoing relationships with potential clients and investors
  • Lead special projects as assigned by the CEO, ensuring timely and successful execution
  • Put into place and oversee operational procedures that help the CEO better manage their meetings, team, and workload
  • Facilitate the effectiveness of the CEO, including preparation for important internal and external events (examples: Allara's All Hands, Board, and investor meetings)
  • Handle sensitive information in a confidential manner

Executive Assistant Duties

  • Manage the CEO's calendar, coordinate meetings, and provide support for external engagements
  • Manage and prioritize the CEO's inbox, ensuring timely and effective communication responses
  • Draft CEO communications as needed, such as written responses, agendas, and presentations
  • Assist CEO with miscellaneous or ad hoc needs, such as managing travel arrangements/logistics and some personal appointments
  • Maintain ongoing reports, databases, trackers, files, update and organize shared drives/files, update organizational charts, etc as needed
  • Assist with light financial work, such as bill payments and tracking
  • Handle sensitive information in a confidential manner

Qualifications & Skills:

  • Ability to manage multiple tasks, calendars, and projects efficiently, ensuring nothing falls through the cracks
  • Strong senior executive-level written and verbal communication skills
  • Maintains a high level of confidentiality and professional discretion when handling sensitive information
  • Capable of understanding the CEO's vision and priorities, aligning tasks and projects accordingly
  • Ability to anticipate obstacles, find solutions, and take the lead on complex projects or initiatives
  • Prior experience conducting in-depth research and presenting information in a clear, concise manner to aid decision-making
  • Able to collaborate effectively with diverse teams, possessing empathy and understanding to support the company culture.
  • Technical proficiency with Microsoft Office/Google Workspace products – especially Excel and PowerPoint (or equivalents)

Benefits:

  • Estimated salary: $65,000 - $80,000
  • Medical/Dental/Vision
  • 401(k)
  • Unlimited PTO

At Allara, we believe in celebrating everything that makes us human and are proud to be an equal-opportunity workplace. We embrace diversity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe that the more inclusive we are, the better we can serve our members. We're an Equal Opportunity Employer and do not discriminate against candidates or patients based on race, color, gender, sexual orientation, gender identity or expression, age, religion, disability, national origin, protected veteran status, or any other status protected by applicable federal, state, or local law.

Apply for this job
Apply before: 
May 22, 2024
Contact employer
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