Key Takeaways: Managing EAs

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Creator:

Emily Smith

Submitter:

Emily Smith

Added on:

Jul 13, 2021

Key Takeaways: Managing EAs
https://docs.google.com/document/d/1eBw3iQlSrUXX_jvRKBl8uGYjPjVC4mSCiN21YC6-i8c/edit

Key Takeaways: Managing EAs

Managing EAs: - If you have never been in a supporting/administrative role before the goal is less about understanding their exact day to day and more about being a partner to help them succeed.

Preparing for an EA to join the team: - Before an EA joins the team for the first time, it is helpful to spend some time working with your to do list and re-identifying items that they can take off your plate (as a CoS or as an Exec) - Start a playbook - What does being an EA at X Company mean? - These aren't the tactical tasks they do. It is more about the goals and larger expectations for the role - With a CoS and EA, it is often helpful to brand the team as Office of the (Exec) - When working within an ‘office’ structure it is important to clearly define each role and understand where you complement each other.

Question Bank for Team Meetings or 1:1s:  - What are you hearing around the org? - What do you need from me? - How can I best support you? - Do you have the right tools and resources? - How can we all help each other? - What has been the most helpful to you in your role? - What blockers are you having? - What is not working? (In your role, or in your department)

Possible Meeting Structures: - Daily stand ups for 15 minutes with Office of [Exec] - Beginning and End of week check ins with Office of [Exec] - Weekly Stand ups with Office of [Exec]

Reporting Structures: - Many EAs prefer to report directly to their exec to build that partnership. However, they still like to be a team and meet regularly with other EAs in the org to thought-partner and build a community.  - If the exec isn’t going to be handling the performance management and career pathing portion for the EA, that might be when they report into a different person, such as a CoS or a centralized function.