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Executive Assistant / Deputy Chief of Staff

Mar 23, 2021
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Executive Assistant

at HackerU (View all jobs) Remote, US

HackerU provides an enriching opportunity to be a part of a new and unique technical company that is keenly focused on education. As Executive Assistant you will have the opportunity to create processes to perform at a higher level of efficiency and make the role your own. Your ability to be a highly self-motivated professional and capable of managing your workload and prioritizing tasks will payoff within our high-pressure startup environment. HackerU offers all teammates an opportunity to work within a highly successful one of a kind company. If you’re someone that enjoys anticipating the needs of leadership, thinks outside the box and can change directions and pace on short notice let's chat!

Your Role:

  • This role is responsible for working directly with the Chief of Staff to optimize the time of two top executives - the CEO and the Chairman & Founder
  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner, anticipating needs
  • Manage executives’ calendars and set up meetings
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Oversee the performance of other clerical staff
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Handling executives’ requests and queries appropriately
  • Participate actively in the planning and execution of company events
  • Maintain schedules travel arrangements arrange meetings and appointments and provide reminders
  • Allocate tasks and assignments to subordinates and monitor their performance
  • Monitor and ensure that new and existing procedures are being followed throughout all departments
  • Produce reports presentations briefs and organize office operations and procedures
  • Develop and carry out an efficient documentation and filing system of paper and electronic documents
  • Uphold a strict level of confidentiality
  • Develop and sustain a high level of professionalism among staff and clientele
  • We are a new business model – agile and evolving.

Our Ideal Candidate:

  • Proven office management senior executive assistant or extensive administrative experience
  • Knowledge of office management responsibilities systems and procedures
  • Knowledge of business and management principles
  • Excellent time management skills and ability to multi-task and prioritize work
  • Experience within a fast paced high pressure environment is a plus
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office with an ability to become familiar with company-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational project management and problem-solving skills with impeccable multi-tasking abilities
  • Exemplary planning time management skills and organizational skills
  • Up-to-date with advancements in office technology and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communication skills
  • Discretion and confidentiality

Your Success is our Success

If you are an exceptional team player who is ready to break down walls and forge into uncharted territories with a team of ambitious, passionate and like-minded individuals, then this role and this company is for you! Self-starters with a “deploy on day one” mindset who have the confidence and ability to bring substantial value to the organization on an immediate and continued basis are the perfect match for us. We are a team dedicated to changing-lives with a work hard – play hard attitude, who value individual contributions towards the collective goal and we cannot wait to meet the next member of our team!

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