Stanford University

Stanford University

Chief of Staff and Special Initiatives Lead

Full-time
Stanford, CA
Nov 4, 2021
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Stanford University is seeking an Academic Program Professional 3 to work under broad direction of faculty or management to identify opportunities, develop strategy, and lead, implement, and administer large academic programs. Serve as expert advisor to faculty and staff and have a large role in program/entity strategy development, long-range planning, and partnership development.

Title: Chief of Staff, and Special Initiatives Lead

Description: The Chief of Staff and Special Initiatives Lead is a key strategic position within the Global Center for Gender Equality (GGfGE), reporting directly to the Executive Director (ED). The CoS/Special Initiatives Lead will support the Executive Director and Leadership team in follow-through on management, operational, and leadership development priorities, represent programmatic points of view to inform the development and implementation of Center Strategic Initiatives, and effectively lead and manage the Office of the Executive Director to achieve goals of the Center and drive the implementation of cross-university priorities. The Chief of Staff also serves as a liaison between the GCfGE leadership team and ensure synchronization, coordination, decision-making, planning and communication between leadership members.

Duties

Serves as key advisor to the ED and participates in key meetings with Center leadership, Stanford’s administrators, and external partners. Leads strategic programmatic projects for which the ED is taking direct ownership/co-ownership; leads & orchestrates special initiatives & projects; contributes strategic content and where appropriate, oversees the appropriate analysis & decision support. Acts as representative internally and externally to stakeholders and/or meetings on behalf of ED as requested/needed Directs Executive Director's office staff to ensure smooth functioning of office, including helping to determine and prioritize which matters need ED's attention. Supports the workload of the ED and prioritization of time by managing information flow, resolving issues, providing analysis and advice on key issues. Collaborates with administrative and faculty leaders, helps identify and resolve complex issues of substantial significance that affect the overall functioning of the Center, and helps move forward institutional priorities. Assists the Executive Director in writing, including speeches, correspondence, presentations, funding proposals and reports. Conducts research on funding opportunities, partners and potential donors at the direction of the Executive Director and/or Leadership team. Understands and maintains knowledge of Gender Equality field, Center projects, theories of change, and key hypotheses.

Minimum Requirements

Minimum of MBA or Master’s degree in field relevant for Center. Minimum of 7 years of supervisory experience leading major cross-functional projects. 12+ years working in fast-paced highly matrixed international organization. Project Management: Demonstrated experience in managing operations and processes that effectively drive stakeholder decisions and project completion, often involving cross-functional and/or organization-wide initiatives. Strong record of effectiveness in managing challenging and stressful situations, with changing priorities. Ability to adjust thinking in emergency situations and develop administrative policies. Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with attention to detail and high level of excellence. Organizational Excellence: Superior organizational skills, with an ability to work independently, meet deadlines, exercise considerable judgment, discretion, and initiative in coordinating and overseeing the work of others, and in managing multiple projects to completion. Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines. Strategic Partner: Demonstrated ability advising senior leadership in how best to advance priorities and proposals. Proven success offering solutions and taking ownership of activities that create insights and bandwidth for leadership to have greater strategic focus. Relationship Skills: Excellent communication and interpersonal skills that include a combination of candor, tactfulness, and good rapport in a variety of situations and audiences. Ability to manage confidential tasks or situations requiring sensitivity and discretion. Knowledge of protocol, careful attention to detail, sound judgment and discretion when working with individuals from academia, business, and government. Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. Ability to interact comfortably with high profile individuals and sector leaders. Clarity: Ability to research, report and facilitate discussion on complex subjects. Able to present data in a manner that enables clear understanding of interests and options for improved decision making. Success creating systems and processes that make clear the agenda and status of organizational efforts. Institutional Knowledge: Functional operating knowledge of Stanford, including the infrastructure, traditions, and environment. Knowledge of government entities and academic environment, along with business structures, and an understanding of different cultures is desired. Flexibility: Energy, resilience, and good humor. Flexibility in schedule, ability to travel nationally and internationally for extended periods of time. People Manager: Knowledge and the ability to apply sound supervisory practices.

Candidates must be authorized to work in the United States.

Competitive salary commensurate with experience.

The Global Center for Gender Equality is committed to working in a multicultural environment where differences are valued and respected. People of color; LGBTIQ and gender non-conforming people; and people with disabilities are strongly encouraged to apply.

About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California’s Silicon Valley, is one of the world’s leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

  • Other duties may also be assigned

Job

Desired Qualifications

Minimum of MBA or Master’s degree in field relevant for Center. Minimum of 7 years of supervisory experience leading major cross-functional projects. 12+ years working in fast-paced highly matrixed international organization. Project Management: Demonstrated experience in managing operations and processes that effectively drive stakeholder decisions and project completion, often involving cross-functional and/or organization-wide initiatives. Strong record of effectiveness in managing challenging and stressful situations, with changing priorities. Ability to adjust thinking in emergency situations and develop administrative policies. Demonstrated ability to initiate, design, plan, and execute multiple complex projects simultaneously with attention to detail and high level of excellence. Organizational Excellence: Superior organizational skills, with an ability to work independently, meet deadlines, exercise considerable judgment, discretion, and initiative in coordinating and overseeing the work of others, and in managing multiple projects to completion. Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines. Strategic Partner: Demonstrated ability advising senior leadership in how best to advance priorities and proposals. Proven success offering solutions and taking ownership of activities that create insights and bandwidth for leadership to have greater strategic focus. Relationship Skills: Excellent communication and interpersonal skills that include a combination of candor, tactfulness, and good rapport in a variety of situations and audiences. Ability to manage confidential tasks or situations requiring sensitivity and discretion. Knowledge of protocol, careful attention to detail, sound judgment and discretion when working with individuals from academia, business, and government. Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. Ability to interact comfortably with high profile individuals and sector leaders. Clarity: Ability to research, report and facilitate discussion on complex subjects. Able to present data in a manner that enables clear understanding of interests and options for improved decision making. Success creating systems and processes that make clear the agenda and status of organizational efforts. Institutional Knowledge: Functional operating knowledge of Stanford, including the infrastructure, traditions, and environment. Knowledge of government entities and academic environment, along with business structures, and an understanding of different cultures is desired. Flexibility: Energy, resilience, and good humor. Flexibility in schedule, ability to travel nationally and internationally for extended periods of time. People Manager: Knowledge and the ability to apply sound supervisory practices.

Education & Experience (required)

Advanced degree and five or more years of relevant experience in area of specialization or combination of relevant education, training, and/or experience. For jobs with financial responsibilities, experience managing a budget and developing financial plans. Experience developing program partnerships and funding sources.

Knowledge, Skills And Abilities (required)

Ability to develop program partnerships and funding sources. Advanced oral, written, and analytical skills, exhibiting fluency in area of specialization. Ability to oversee and direct staff. Ability to manage budgets and develop financial plans.

CERTIFICATIONS & LICENSES: For teaching jobs, advanced degree or certification may be required for some programs.

PHYSICAL REQUIREMENTS*:

Frequently stand/walk, sitting, grasp lightly/fine manipulation, perform desk-based computer task. Occasionally use a telephone, writing by hand, lift/carry/push/pull objects that weight up to 40 pounds. Rarely sort/file paperwork or parts, lift/carry/push/pull objects that weight > 4 pounds Ability to use voice to present information/communication with others. On-campus mobility.

Working Conditions

May work extended hours, evenings or weekendsMay travel locallyOccasional overnight travel

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