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Chief of Staff

Full-time
Brooklyn, NY
Oct 28, 2022
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Apply before: 
Nov 28, 2022
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Simplesense helps those who help others. Emergency operators and first responders rely on a complex mix of legacy and modern information systems to coordinate actions during emergency incidents when every second is critical. However, these systems do not interoperate well with one another, resulting in lower operational efficiency, poorer situational awareness, and slower response times. Using a secured common data platform, Simplesense integrates sensors and systems to deliver aggregated data to the right person at the right time.

Simplesense is the prime contractor on the Air Force's Installation Resilience Operations Command and Control (IROC) contract and is hiring to fill immediate needs to support the deployment of advanced technology connecting and securing civil engineering and security forces technologies for greater base awareness capabilities.

This position reports to the CEO at our NYC talent hub with expectations to be on-site with the team regularly.

Primary Function:

  • Ensure everything administrative runs smoothly throughout the company
  • Support the executive team in planning and delivering on action items
  • Serve as a knowledgeable resource for the team on our internal software tools (Asana, Slack, Google Workspace, Zenefits)
  • Plan and coordinate company meetings/offsites

Areas of responsibility

  • Run ops process, leading regular meetings and managing projects/tasks in our project management tool
  • Resolve tax/insurance/compliance requests and renewals
  • Work with bookkeeper to reconcile books monthly
  • Support accounts payable and accounts receivable including invoicing customers and submitting purchase orders
  • Onboard new vendors and followup with requests
  • Support legal requests and coordinate with attorneys as needed
  • Internal tooling:
  • Document software tools (Asana, Slack, Google Workspace, Zenefits) provide training resources, and field questions
  • Document internal processes and recommend improvements
  • Optimize existing tools and processes
  • Research and recommend new tools
  • Office management
  • Wipe/clean laptops and ship to employees
  • Ship welcome kits and holiday gifts
  • Purchase and ship any spot award gifts (i.e. gift cards, etc.)
  • Manage office leases and move-ins/outs
  • Scan/shred mail and create Asana tickets to handle
  • Monitor Simplesense general email/phone queries (assumed to be integrated into Asana already)
  • People Operations
  • Support review of handbook and other documents, performance management and learning management tools
  • Help with internal audits and organization of employee files and benefits

Details

  • In the office 2+ days a week at the Brooklyn Navy Yard
  • Experience required: At least 4 years desired

Salary Range: $107,000 - $128,000

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