Chief of Staff

California, United States
Hybrid ‚úÖ
Full-time
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Apply before: 
Feb 8, 2024

IJW Whiskey Company, LLC (IJW) is a dynamic, fully integrated whiskey company. Founded in 2017, we’ve compiled the largest independent library of aged Kentucky bourbon and rye and established a global presence including offices in Beverly Hills, Louisville and Tokyo, Japan, a 100-acre campus in Danville and a bottling facility in Harrodsburg. In 2023, we broke ground on our Whiskey distillery in Shelbyville KY.

We have also assembled a second-to-none team of experts with 100+ years of industry experience, as well as enthusiastic newcomers who have excelled in a diverse range of fields. Our goal is to build a fully integrated, forward-looking, and socially responsible global spirits company that embraces the history of the industry, while celebrating the next generation.

We are growing and seeking a Chief of Staff who will have broad responsibility and be a key partner for the Chief Executive Officer and Founder in managing IJW’s enterprise team management agenda. The position will drive several key planning processes and strategic projects. The scope of the position includes driving oversight of critical business initiatives, supporting major change initiatives, driving development of key corporate materials including board presentations, executive communications, and corporate performance dashboards, and ensuring timely operationalization of executive decisions.

This role is on-site in Beverly Hills California.

Key Responsibilities:

Operational Management:

  • Manage operational support to enhance productivity and impact for the Founder and CEO.
  • Act as a liaison with various business touch points, collecting, analyzing, and presenting data essential for decision-making.

Executive Leadership Support:

  • Lead the Executive Leadership Team (ELT) meeting agendas, summarize agreements, and ensure timely initiative follow-up.
  • Provide structured management support for confidential tasks, special projects, and urgent matters.

Process Improvement and Communication:

  • Collaborate with internal and external stakeholders to streamline business processes, decision-making, and communication.
  • Efficiently utilize executive resources and maintain regular communications with executives, department heads, and employees.

Issue Resolution and Advisory:

  • Act as an escalation point for meeting requests and information sharing.
  • Determine root causes of issues, communicate internally, and proactively resolve situations.
  • Advise management on situations requiring additional support or escalation.

Strategic Thinking and Collaboration:

  • Analyze complex strategic issues, provide input, and recommend innovative solutions.
  • Foster a "ONE Team" spirit across functions, emphasizing customer and patient priorities.
  • Handle additional business-related tasks across IJW Whiskey and sister companies.

Qualifications:

  • Excellent analytical and synthesis skills, translating complex issues into easily understandable language.
  • Strong documentation and presentation skills with attention to detail.
  • Exceptional interpersonal skills, problem-solving capabilities, and proven negotiation skills.
  • Ability to work proactively in a fast-paced, customer-focused, startup culture with evolving processes.
  • Influential and persuasive, overcoming resistance to change and sustaining support.
  • Learning agility with scalability to take on increasing responsibility as the business grows.

Skills:

  • 7-10 years of business experience, demonstrating a track record of delivering results, ideally in management consulting or consumer packaged goods.
  • B.A./B.S. required; MBA preferred.
  • Minimum 5 years of management experience or experience directing cross-functional teams.
  • Ability to travel up to 50% domestically and internationally on short notice.
Apply for this job
Apply before: 
Feb 8, 2024
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