Chief of Staff

Philadelphia, PA
Hybrid ✅
Full-time
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Apply before: 
Feb 6, 2024

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

  • Impact - The work you do here matters to millions.
  • Growth - Philadelphia is growing, why not grow with it?
  • Diversity & Inclusion - Find a career in a place where everyone belongs.
  • Benefits - We care about your well-being.

Agency Description

The Managing Director’s Office (MDO) manages and oversees the operations of the City, including the Rebuild Office, which is a staff exclusively focused on the implementation of the Rebuild initiative.

Rebuild is an initiative of the MDO to improve physical conditions in selected parks, recreation centers and libraries across the City of Philadelphia. Rebuild is expected to invest hundreds of millions of dollars over the course of the initiative and a new office was created to carry out Rebuild’s work. In addition to revitalizing neighborhood public spaces, Rebuild is focused on using the projects it funds to empower and engage with community members and to promote economic opportunity for diverse businesses and individuals. Rebuild projects are carried out by a variety of partners, including consultants, nonprofit partners, and other City agencies. Rebuild works closely with Philadelphia Parks and Recreation (PPR), the Free Library of Philadelphia (FLP), and other City departments.

To meet its goals, Rebuild is piloting different ways to deliver capital projects to neighborhoods with the most need, engaging with community members, and prioritizing hiring diverse businesses and Philadelphians. These new approaches are creating learning opportunities so that lessons and best practices can be applied to larger public and private capital projects.

To learn more about Rebuild, visit rebuild.phila.gov.

Job Description

The Rebuild Chief of Staff will work with and provide professional assistance and support to the Rebuild Executive Director on a wide range of topics related to the planning, direction, and administration of the department. The position reports to the Rebuild Executive Director and will be responsible for managing a broad portfolio of Rebuild’s projects and work closely with the Executive Director to ensure the initiative is successful.

This individual will oversee administrative functions of the office, support the development of internal procedures and practices department-wide, manage priority projects, and serve as liaison for key internal and external stakeholders including offices of elected officials. They will also ensure effective and efficient day-to-day operations of the executive team and staff, and support coordination of the organization’s priorities across the department and externally as needed.

The Chief of Staff will analyze and provide recommendations regarding legislative and policy areas; serve as the Executive Director’s liaison at meetings as needed; and conduct appropriate follow-ups after meetings. Responsibilities are broad in scope and require a high degree of political acumen and administrative discretion.

In addition, this position is responsible for working closely with the leadership team and will support implementation of processes and systems to maximize employee performance in an environment that promotes positive morale, equity, diversity and inclusion. Duties include a broad range of activities including acting as primary liaison between employees to implement department policies, practices, and procedures as well as trouble shooting issues as they arise. This position also manages all aspects of day-to-day office operations including overseeing administrative office support.

This position is exempt from civil service requirements.

Essential Functions

  • Work collaboratively with Rebuild’s Executive Director and other Rebuild Deputies to ensure that Rebuild is meeting its overall programmatic goals.
  • Work with Executive Director for all needs related to communications and coordination with the Mayor’s Office, City Councilmembers, State Representatives and other government entities.
  • Facilitate collaboration and communication with multiple agencies, city departments, non-profits, and other stakeholders, both external and internal to ensure strong working relationships.
  • Represent Rebuild Executive Director as needed with internal and external stakeholders and attend meetings and events on their behalf.
  • Oversee special projects in tandem with Rebuild’s Executive Director and act as a key thought partner, brainstorming & identifying solutions to challenges.
  • Develop overarching policy priorities for Rebuild with the Executive Director and Executive Leadership team.
  • Monitor key legislative, executive, and political developments and trends affecting investments in public spaces, workforce development, education, etc. to identify and cultivate opportunities to support strategic initiatives and efforts.
  • Lead various projects and working groups and ensure all objectives and milestones are met and/or corrective action is communicated and implemented.
  • Assign, communicate, and clarify context of tasks, priorities and projects directed as needed by the Executive Director.
  • Respond to urgent issues while maintaining discretion and being strategic in decision-making.
  • Monitor and evaluate performance of the Department and utilize data-driven decision and policies.
  • Establish and maintain collaborative and effective working relationships with staff and stakeholders.
  • Work with Rebuild Executive Director and Deputy Directors to ensure and foster collaborative, supportive working environment to reach program goals, including activities such as planning staff retreats, celebrating accomplishments and formulating new staff policies as needed.
  • Provide management, strategic direction and supervision for the Rebuild Administrative Assistant.
  • Other duties as assigned.

Competencies, Knowledge, Skills And Abilities

  • Project Manager: Ability to create high level strategy and outline the steps needed to meet all objectives; strong organization skills; detail-oriented; thorough in completing tasks; and persistent in pursuit of goals
  • Decisive: Able to operate under pressure, use discretion as needed, and make well informed, strategic decisions quickly and effectively.
  • Collaborative: Ability to establish and maintain effective working relationships with internal and external stakeholders, such as other departments, partners and sponsors, the public, local, civic and business officials, and news organizations.
  • Mission-oriented: passionate about and dedicated to improving Philadelphia neighborhoods
  • Creative and Critical thinker: proven ability to work through complex problems/ tasks and the ability to prioritize and multi-task to meet deadlines
  • Adaptable: ability to understand and respond quickly to changes in the environment or direction; ability to toggle between big picture and details; able to be motivated about many different kinds of tasks and projects; self-starter with the flexibility to work independently and as part of a team
  • Effective Communication: strong oral and written communication skills, strong interpersonal skills, high level of emotional intelligence, and a track record of building effective relationships with people of diverse backgrounds.
  • Facile with electronic tools: Fluency in Microsoft Office Suite required; excellent skills in Excel and PowerPoint.

Work-Life

Working hours are generally 37.5 hours per week. Our team is currently hybrid with both virtual and in-office days, however the position can opt to come in the office each day if desired.

Qualifications

Education and Experience:

  • B.A. or B.S. degree required, Masters degree in Planning, Public Policy, Public Administration, Political Science, or a related field preferred
  • Minimum of 10 years of professional experience in government, private or the nonprofit sector
  • Five (5) or more years of managerial experience required. A professional background including experience managing strategic operations, public policy or systems change advocacy experience is also desired.
  • Successful track record managing multiple direct reports
  • Experience managing large, complex projects with evidence of superb organizational skills and attention to detail
  • Excellent interpersonal and communication skills, with a collaborative orientation toward internal and external constituencies
  • Understanding of state and local politics preferred
  • Proven success working under tight timelines in a fast-paced environment

Requirements

  • Philadelphia residency.
  • Valid PA driver’s license.
  • Interested candidates must submit a resume and cover letter.

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $120,000 - $140,000

Discover the Perks of Being a City of Philadelphia Employee:

  • Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
  • Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
  • We offer Comprehensive health coverage for employees and their eligible dependents.
  • Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available
  • Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
  • Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!
Apply for this job
Apply before: 
Feb 6, 2024
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